There probably hasn’t been a better opportunity for fundraisers since the invention of regular giving. In the light of recent concern about how fundraisers interact with their donors, what follows is a step-by-step guide to a practical system for giving donors control over their relationship with a cause. It works well for both donors and for charities.
While some in the sector are advocating the introduction of opt-in consents for all donor contact, we think this unnecessary, difficult to implement and contrary to the interests of both donors and the charities they support. We believe there is a better, simpler, more efficient and effective way that gives donors all the control they need or would wish for, while actually helping rather than damaging fundraising. This article defines that better way.
Donor choice: the starting point
Continuous donor choice is an approach to putting donors in control of how they hear from the charities they choose to support.
For too long what donors receive from the charities they support has been entirely decided for them by fundraisers seeking to maximise income for their cause. Donors are sent what the fundraisers want them to receive, the fundraisers’ choices mainly driven by what they believe will most easily and quickly enable them to achieve their financial targets.
It’s obvious that this has to change. For donor choice to work well for both the donor and the fundraiser it has to start from the donor’s point of view.
Fundraisers need to see the process through the donor’s eyes, to put themselves in their donor’s shoes whether the donor is new to the cause, has been supporting it for some time, or is even becoming inactive.
It is more than likely that most donors will not wish their exercising of communication choices to damage fundraising or to reduce charities’ ability to contact people who might support them. Most donors would not wish a perhaps randomly-made decision at the start of their relationship with a cause to restrict indefinitely the charity’s ability to contact them, even at a time of crisis or good news. While giving may reduce in the short term there’s evidence to suggest that instead of damaging or restricting fundraising income, offering donors choices will increase retention, trust and the willingness to give. The long-term benefit of giving donors choices will be happier donors, better fundraising and enhanced fundraising results.
This article has been written as part of the preparations for project 13 of the Commission on the Donor Experience, Giving donors choices and managing preferences.
What follows is a detailed, step-by- step proposal for a system of genuine donor control driven by what most donors want – continuous donor choice.
Some key considerations
Charities always have to be guided by the concept of the truth, told well. At all times they must behave legally, decently, honestly and truthfully when communicating with donors and potential donors.
So a good question for the fundraiser to ask him or herself is, if my mother were a donor, how would I wish her to be treated? Donating to a charity should always be a voluntary act and a rewarding, pleasant experience. To restore and consistently promote public trust and confidence, donors now need to be given and to achieve practical control of what they receive from the charities they support, or choose not to support.
Continuous donor choice from the fundraiser’s point of view
How it works for new donors
• In their first contact the new donor is welcomed and given choices. If he or she doesn’t do anything the charity will send them communications that have been (hopefully carefully) selected and compiled by the fundraiser.
The welcome information that every donor receives should clearly inform them that they can control everything they are sent from now on, that in every future communication they will be given the opportunity to review their contact preferences and to change these easily, as the donor wishes, or to leave contact preferences as they are.
• If the donor wishes to change how they hear from the charity.
The donor can express a preference, or set of preferences, based on the choices he or she has been offered. Larger charities may offer a sophisticated, tailor-made range of choices. Smaller charities may offer fewer options, but the principles are the same. The scale and type of options are up to the charity but all must be practical, manageable and sustainable, all must offer donors the chance to increase, reduce or cease completely what they receive. In each communication donors should be given simple, easy-to- make choices and be invited to telephone or email the fundraising office if they have any issues or questions.
• If the donor wishes to stop hearing from the charity altogether.
The donor has made a clear decision. He or she wishes to opt out. This should always be respected. The donor will not hear from this charity again unless he or she decides to re-opt in by another means, at another time.
How it works for existing donors
• If the donor does not take action to change what the charity wishes to send them, or has been sending them.
The chance to change is offered in every communication so there should be no ambiguity that, if the donor does wish to change anything at all, he or she can easily do so. In the absence of any such notification, communications can therefore continue as before.
• If the donor wishes to change how they hear from the charity.
As the chance to change is offered in every communication the donor can easily inform the charity of his or her desires at any time.
• If the donor wishes to stop hearing from the charity altogether.
As the chance to opt out is offered in every communication the donor can easily inform the charity of his or her desire at any time.
These options must always be offered and always honoured.
As shown in the illustration above, think of this as a traffic light ‘permission’ system, dictated by the donor and flexible to their adjustments at any point in time. Please note, SMS offers no preference choices other than the chance to stop or to continue to receive texts.
How it works for inactive former donors
• If the donor continues not to respond to whatever the charity sends them.
It seems likely that fundraising charities will have a specific time-limited opportunity to re-engage and reactivate donors who for whatever reason have simply stopped not just giving but responding in any way. All reasonable efforts at reactivation can be employed by the charity as long as with each communication there is a clear and comprehensive opportunity for the donor to choose future communication preferences, including the full opt out.
If after an agreed period of time there is still no response the charity may choose to consider that an indication of opt-out, so no further contact should be made. But as substantial numbers of donors mailed just once each year do re-opt in even after six or seven years, providing valuable support, it is to be hoped that an arbitrary time limit shorter that this will not be imposed on charities and donors – providing the continuous donor choice options are always offered, in every contact.
• If the donor informs the charity that he or she wishes to change how he or she hears from them.
Then he or she has effectively either chosen to reactivate themselves or has opted out.
For the full picture of how this works please see the panel below. For more information on a charity that has implemented continuous donor choice successfully for more than 30 years, please see here, here and here.
Continuous donor choice, from the donor’s point of view
How you can keep control of how your favourite charities contact you.
To be a donor to any cause or charity you have to give a first gift. Here’s what’ll happen when you do.
Your gift can be anonymous, which involves nothing more than sending it in.
If you are willing to give the charity your name and address you will be asked to complete your details on a reply form (depending on the medium of communication used this information may be provided via the telephone, by SMS message, via email, or by some other means). Charities always prefer to have your contact details so that they can confirm safe receipt of your donation and tell you about the good things they’ll be able to do now, thanks to your support. And, if you are willing, to engage your future support, appropriately.
Because some see this last point as contentious, charities also want you to be in control of how and when they contact you and what about. So either in this first communication or when you receive an acknowledgement and a letter thanking you for your initial gift you will receive a further reply form which will also contain a number of choices you can make about how you would like the charity to communicate with you in the future, specifying how often, on what subjects and when you’d be willing for the charity to make contact. And even if you’d prefer the charity not to contact you at all.
The choices you’ll be offered include
• Whether you want to receive the charity’s news for supporters. This will tell you about what the charity has done with the donations it receives and the kinds of difference your gift will make.
• Whether you wish to receive the charity’s regular appeals (most charities usually send four or more postal appeals each year, though this does vary from charity to charity).
• Whether you’d prefer to receive just one appeal each year. This will usually be sent in the period before Christmas but you might also be asked when might be the best time for you to receive that appeal.
• The charity might ask how you’d prefer to hear from them, for example by post, by telephone, by email, or by text to your mobile phone. Or, if you prefer, by none of these routes.
• Sometimes you’ll be offered choices on the kinds of information that you can receive, as well as the frequency. For example, information on certain selected projects, or detailed feedback on a project that interests you, or where your gift has made a difference.
• If you prefer not to receive any appeals you will always have the chance to opt out of further communication from the charity. Or to opt back in if you’d like to receive more. The choice is yours, always. From now on each time that you hear from the charity (based on the choices you made earlier) you will be given the chance to change your preferences as you wish. So you will always be in control. These or similar choices should be available to you whenever you hear from any charity, even if you’ve never supported that charity before. The charity will always respect your rights to the details you have supplied and will not sell, pass on, or alter your personal data without your permission.
• Other choices may be offered, depending on the capacity of the individual charity and the range of choices they wish to offer their donors.
Enjoy being a donor!
Jackie Fowler
Ken Burnett
Tim Connor
© Jackie Fowler, Ken Burnett and Tim Connor, September 2016.
This article has been written as part of the preparations for project 13 of the Commission on the Donor Experience, Giving donors choices and managing preferences.
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